Import Management System (IMS) Registration & Compliance Services in India

• Import Management System (IMS) is a DGFT-regulated mechanism to monitor and control sensitive imports into India.
• IMS Registrationis mandatory for notified products and restricted IT hardware to avoid customs delays and penalties.
• Proper Import Management Registration ensures regulatory compliance, shipment predictability, and smoother customs clearance

Introduction to Import Management System

A mid-sized electronics importer recently approached us after three of their consignments were held at the port. The goods were genuine, invoices were clean, yet customs refused clearance. The reason was simple and costly — Import Management System registration was missing.

This situation is becoming common as India tightens import controls to balance trade, protect domestic manufacturing, and monitor sensitive product categories. TheImport Management System, implemented through the DGFT Portal, is no longer a theoretical compliance requirement. It directly affects shipment timelines, working capital, and buyer commitments.

What Is Import Management System (IMS)?

TheImport Management System (IMS)is adigital compliance framework ntroduced by theDirectorate General of Foreign Trade (DGFT)toregulate, monitor, and authorisethe import of notified and restricted productsinto India. It functions as apre-import control mechanism, ensuring that sensitive imports are tracked and aligned with India’s trade policy objectives.

Objectives of Import Management System

The Import Management System (IMS) was introduced by the Directorate General of Foreign Trade with clearly defined policy and compliance objectives. Its purpose goes beyond routine import documentation and focuses on strategic trade control.

Key objectives of IMS include:

• Preventing sudden import surges
  To regulate unexpected spikes in imports that can disrupt domestic markets or affect local manufacturers.
• Protecting domestic industries
  To provide early visibility into import volumes of sensitive products and safeguard Indian manufacturing and MSMEs.
• Strengthening import monitoring and control
  To ensure notified and restricted products enter India only through authorised and traceable channels.
• Improving trade transparency
  To create a centralized, real-time database of imports for better policy evaluation and enforcement.
• Enforcing Foreign Trade Policy provisions
  To ensure compliance with product-specific restrictions, conditions, and licensing requirements.
• Supporting data-driven policy decisions
  To enable the government to frame informed trade and industrial policies based on accurate import data.

Importance of Import Management System Registration

Import Management System (IMS) registration is not a procedural formality. For notified and restricted products, it is amandatory compliance requirementthat directly affects customs clearance, delivery timelines, and overall import risk. The framework is administered by the Directorate General of Foreign Trade (DGFT) and integrated with India’s customs control system.

Below are the key reasons why IMS registration is critical for importers:

1. Regulatory Compliance and Legal Protection

IMS registration ensures alignment with:

• Foreign Trade Policy provisions
• DGFT notifications and policy circulars
• Product-specific import restrictions

Without valid IMS registration, imports may be treated as unauthorised, exposing the importer to penalties and legal action.

2. Prevention of Illegal and Substandard Imports

IMS acts as a pre-import filter, helping authorities:

• Block unauthorised or misdeclared shipments
• Monitor quality-sensitive and strategic products
• Reduce the entry of substandard goods into the Indian market

This strengthens overall trade integrity.

3. Improved Trade Transparency and Import Monitoring

Through advance registration, IMS enables:

• Real-time tracking of import volumes
• Better visibility of sensitive product categories
• Data-driven trade and industrial policy decisions

For compliant importers, this reduces arbitrary scrutiny.

4. Smoother and Predictable Customs Clearance

Customs authorities cross-verify shipments with IMS records. When registration is in place:

• Clearance delays are minimised
• Risk of port detention is reduced
• Import timelines become more predictable

This is especially critical for high-value or time-sensitive consignments.

5. Risk Mitigation for Importers

IMS registration helps importers avoid:

• Shipment holds and demurrage costs
• Disruption of supply chains
• Contractual penalties from buyers or distributors

Why Does It Matters in Today’s Trade Environment?

With increased scrutiny on steel, electronics, and other sensitive imports, IMS registration has become a frontline compliance requirement. Importers who treat it proactively gain operational stability, while those who ignore it often face avoidable disruptions at the port.

Import Management System Legal Framework

TheImport Management System (IMS) operates within India’s established trade-regulation structure and derives its authority from multiple interlinked laws and policy instruments. It is administered by theDirectorate General of Foreign Trade (DGFT)to ensure that imports of notified and restricted products are regulated before shipment, not just at the port.

Foreign Trade Policy (FTP) Provisions

IMS is rooted in the Foreign Trade Policy, which empowers DGFT to:

• Classify goods as Free, Restricted, or Prohibited
• Impose conditions or authorisations on imports
• Introduce product-specific monitoring mechanisms like IMS

When a product is brought under IMS, compliance becomes a policy obligation, not an optional requirement.

DGFT Notifications and Policy Circulars

The operational framework of IMS is defined through:

• DGFT notifications specifying covered products
• Policy circulars outlining procedures, timelines, and documentation
• Public notices clarifying implementation and amendments

These instruments determine who must register, what data must be submitted, and how long authorisations remain valid. Importers must track updates closely, as applicability can change without long transition periods.

Alignment With the Customs Act and Allied Laws

IMS does not replace customs procedures; it complements themCustoms authorities verify imports against IMS records at the clearance stage. Non-compliance may trigger action under:

• The Customs Act, 1962
• Foreign Trade (Development & Regulation) Act
• Allied enforcement rules

As a result, failure to comply with IMS can lead toshipment holds, penalties, or denial of clearance, even if customs documentation is otherwise complete.

Products Covered Under Import Management System

The Import Management System (IMS) applies only to specific products notified by the government and administered by the Directorate General of Foreign Trade (DGFT). It is not a universal requirement—coverage is product-specific, HS-code driven, and notification-based. This makes accurate classification and notification checks essential before planning any shipment.

Mandatory Products Under IMS

1) Steel and Steel-Related Products

Steel was among the first sectors brought under IMS due to high import volumes and market sensitivity. Coverage typically includes:

• Flat steel products
• Alloy and non-alloy steel
• Semi-finished steel items
• Notified steel grades and dimensions as per DGFT updates

Why covered: To monitor import surges, protect domestic producers, and maintain market stability.

2) Restricted IT Hardware Products

To enhance supply-chain visibility and security oversight, certain IT hardware items require prior import authorisation under IMS , such as:

• Laptops and notebook
• Tablets
• All-in-one personal computers
• Servers and ultra-small form factor computers

Why covered: Strategic importance, demand volatility, and national security considerations.

3) Other Notified Commodities

DGFT may add products to IMS coverage based on:

• Sudden spikes in imports
• Quality or safety concerns
• Strategic or economic impact

These additions are announced via official notifications and policy circulars.

Exempted Products (If Any)

Exemptions arelimited and notification-specific.They may apply to:

• Government imports
• R&D or testing consignments
• Re-imports or special authorisations

Importers should verify exemption eligibility for each shipment, as assumptions often lead to customs holds.

Key Compliance Notes for Importers

• IMS applicability isHS-code specific, not category-wide
• Coverage can change with new DGFT notifications
• Incorrect classification is a common cause of clearance delays
• IMS registration or authorisation must be completed before shipment arrival

Always confirm IMS coverage for your exact HS code and product description prior to shipment to avoid avoidable delays and penalties.

Who Is Required to Register Under Import Management System?

Registration under the Import Management System (IMS)is mandatory forany entity importing products that fall under IMS notifications, as issued by theDirectorate General of Foreign Trade (DGFT). The obligation is linked to who files the import using an IEC not to the manufacturer or overseas supplier.

Entities Required to Obtain IMS Registration

1) Importers

Any individual, partnership, LLP, or company importing notified or restricted productsinto India must register under IMS before shipment arrival.

2) Manufacturers Importing Raw Materials or Components

Manufacturers importing inputs, semi-finished goods, or components covered under IMS are required to comply, even if the imports are forcaptive consumption.

3) Traders and Distributors

Trading houses and distributors importing IMS-covered products for resale or distribution must complete IMS registration prior to customs clearance.

4) EPCG and Advance Authorization Holders

Importers operating under EPCG, Advance Authorization, or other export-linked schemes are not exempt if the product falls under IMS. Scheme benefits do not override IMS requirements.

Important Clarifications

• IMS responsibility rests with the IEC holder filing the Bill of Entry
• Overseas suppliers cannot obtain IMS registration on behalf of Indian importers
• Each importer must assess IMS applicability product-wise and shipment-wise

Eligibility Criteria for Import Management System Registration

Eligibility for Import Management System (IMS) registrationis determined by a combination of importer credentials, product classification, and regulatory compliance status. The framework is administered by the Directorate General of Foreign Trade (DGFT) and applies only when a product is notified under IMS.

Below are the key eligibility requirements importers must meet:

1. Valid Import Export Code (IEC)

• The applicant must hold a valid and active IECissued by DGFT.
• IMS registration is linked to the IEC; applications without a valid IEC are not accepted.

2. Product-Specific Eligibility

• The imported product must fall under an HS code notified under IMS.
• Eligibility is assessed product-wise, not importer-wise.
• Accurate HS classification is critical; misclassification can lead to rejection or customs detention.

3. Active DGFT Portal Registration

• The importer must be registered on the DGFT Portalwith updated profile details
• IEC, PAN, and firm details must be correctly linked and verified.

4. Compliance With Foreign Trade Policy

• The importer should not be under suspension or restrictionby DGFT.
• Any past non-compliance or pending adjudication may impact approval.

5. Shipment and Documentation Readiness

• Import details such as product description, quantity, value, and country of origin must be clearly defined.
• Supporting documents must be consistent with the IMS application.

Benefits of Import Management System (IMS)

The Import Management System (IMS) delivers strategic, regulatory, and operational benefits for both the government and compliant importers. For businesses importing notified products, IMS is not just a control mechanism—it provides clarity, predictability, and risk reduction in cross-border trade.

Below are the key benefits of IMS:

• Improved Import Transparency
  IMS creates a centralized record of imports, enabling real-time visibility of quantities, values, and product categories.
• Prevention of Import Surges
  Advance monitoring helps regulate sudden spikes in imports that can disrupt domestic markets or pricing structures.
• Protection of Domestic Industries
  By tracking sensitive product categories, IMS supports fair competition and safeguards Indian manufacturers.
• Stronger Regulatory Compliance
  Importers with IMS registration align seamlessly with DGFT and Foreign Trade Policy requirements, reducing legal exposure.
• Smoother Customs Clearance
  Pre-registered import data minimises customs objections and reduces clearance delays at ports.
• Reduced Risk of Penalties
  IMS compliance helps avoid shipment holds, demurrage charges, and enforcement action.

Latest Updates on Import Management System (IMS)

The Import Management System (IMS)has seen important regulatory developments aimed at strengthening pre-import controls and improving supply-chain visibility. These updates are particularly relevant for importers dealing with restricted IT hardware and other notified products, as enforcement has become stricter at the customs clearance stage.

DGFT Extension of Import Management System for 2026

The DGFT has extended the applicability of IMS for restricted IT hardware until 31 December 2026 This extension confirms the government’s intent to continue close monitoring of sensitive imports and removes any ambiguity for importers planning shipments in the current calendar year.

For businesses, this means IMS compliance will remain a mandatory requirement throughout 2026 for covered products.

Import Management System for Restricted IT Hardware

Under the extended framework, restricted IT hardware continues to require prior import authorisation under IMS. Covered products include:

• Laptops and notebooks
• Tablets
• Servers
• Ultra-small form factor computers

Importing these products without valid IMS authorisation can result in shipment detention or denial of clearance.

IMS Application Window for Calendar Year 2026

The DGFT Portal remains operational for IMS applications during the year, with the following key features:

• The portal is open throughout the calendar year
• Multiple IMS applications can be filed by the same importer
• Online amendment facility is available to modify approved authorisations, subject to conditions

This flexibility allows importers to align IMS filings with dynamic procurement and shipment schedules.

Validity of Import Authorization Under IMS

IMS authorisations issued during the year are valid until the end of the calendar year, unless otherwise specified. Importers must therefore:

• Plan shipment timelines carefully
• Ensure that imports are completed within the validity period
• Avoid last-minute consignments that risk falling outside authorisation validity

DGFT Policy Circular on IMS Implementation

Recent DGFT policy circulars have provided:

• Clearer procedural guidance
• Standardised documentation requirements
• Clarifications on amendments and corrections

These circulars have reduced ambiguity but also tightened scrutiny on data accuracy and consistency.

Mid-Term Review of Import Management System Policy

The Ministry of Electronics and Information Technology (MeitY)may conduct a mid-term reviewof the IMS framework. Such a review could lead to:

• Changes in the list of covered products
• Adjustments to quantity limits or conditions
• Further procedural refinements

Importers should stay alert to policy announcements, as changes can be implemented with limited transition time.

Compliance Impact of Latest IMS Updates

A critical shift under the current regime is enforcement timing. Non-compliance now leads to immediate customs holds, rather than post-clearance audits. This makes advance IMS registration and accurate filings essential for uninterrupted imports.

Import Management System Registration Process (Step-by-Step)

The Import Management System (IMS) registration processis carried out online through the DGFT Portaland must be completed before the arrival of the shipment.While the process is digital, accuracy in product classification and documentation is critical, as errors can directly impact customs clearance.

Below is a clear, step-by-step explanation of how IMS registration works in practice:

Step 1: Login to the DGFT Portal

The importer must log in to the DGFT Portalusing a valid IEC-linked account. Ensure that:

• IEC details are active and updated
• PAN, firm details, and contact information are correctly linked

Any mismatch at this stage can block further processing.

Step 2: Select the Import Management System Module

After login, navigate to the Import Management System (IMS)section on the portal and select the relevant application type based on the product and notification.

This step determines the workflow and data fields required for submission.

Step 3: Enter Product and Import Details

The importer must provide precise shipment information, including:

• HS code and product description
• Quantity and CIF value
• Country of origin
• Expected port of import

Accuracy is essential, as these details are cross-verified during customs clearance.

Step 4: Upload Required Documents

Upload supporting documents such as:

• Import Export Code (IEC)
• Commercial invoice or purchase order
• Product specifications or technical details
• Any additional documents required under the relevant DGFT notification

Incomplete or inconsistent documents are a common cause of delays.

Step 5: Submit the IMS Application

Once all details are reviewed, submit the application on the DGFT Portal. The system generates an acknowledgement or reference number, which should be preserved for tracking and future correspondence.

Step 6: Review and Approval by DGFT

DGFT examines the application for:

• Policy compliance
• Product eligibility under IMS
• Data consistency and documentation

Clarifications or corrections may be sought before approval.

Step 7: Issuance of IMS Registration / Authorisation

Upon approval, IMS registration or import authorisation is issued with:

• Defined validity period
• Approved quantity or value limits (if applicable)

This authorisation is electronically accessible and linked to customs systems.

Documents Required for Import Management System

• Import Export Code (IEC)
• GST Registration Certificate
• Commercial Invoice or Purchase Order
• Product Specification / Technical Datasheet
• Import Contract or Agreement (if applicable)
• End-Use Declaration (if required)
• Any additional document as specified in DGFT notification

Accuracy matters more than volume here.

Import Management System Registration Fees

Validity and Renewal of Import Management System Registration

Common Challenges Faced During IMS Registration

Importers often face practical and procedural challenges while applying for IMS registrationon the DGFT Portal. Most issues arise from classification errors, documentation gaps, or system-related constraints rather than policy restrictions.

Below are the most common challenges encountered:

• Incorrect HS Code Classification
  Misclassification of products leads to application rejection or customs holds, especially for steel and IT hardware items.
• Mismatch in Product Description
  Differences between invoice, product specifications, and IMS application details can trigger clarification requests or delays.
• Incomplete or Inconsistent Documentation
  Missing technical documents or unclear invoices slow down DGFT review and approval.
• DGFT Portal Technical Issues
  Portal downtime, upload errors, or session timeouts can delay application submission.
• Delayed Clarification Responses
  Failure to respond promptly to DGFT queries extends approval timelines.
• Last-Minute Applications
  Filing IMS registration close to shipment arrival increases the risk of customs detention.
• Lack of Notification Awareness
  Importers may miss recent DGFT updates, resulting in unintentional non-compliance.

Why Choose Silvereye Certifications for Import Management System Services

• Strong DGFT and trade compliance expertise, aligned with the latest IMS notifications and policy updates
• Accurate HS classification and product applicability assessment, to prevent rejections and customs delays
• End-to-end IMS registration support, from documentation to filing and follow-ups
• Faster and predictable approvalsthrough error-free, compliance-first submissions
• Hands-on experience with steel products and restricted IT hardware imports
• Support for amendments, renewals, and shipment planningto ensure continuous compliance
• Transparent pricing and pan-India service coverage

Silvereye Certifications acts as a reliable compliance partner, helping importers manage IMS requirements efficiently while avoiding operational and regulatory risks

Penalties for Non-Compliance With Import Management System

Non-compliance with the Import Management System (IMS)can lead to serious operational, financial, and legal consequences. Since IMS is integrated with customs clearance processes, violations are identified at the port of import,not after delivery.

Key penalties and consequences include:

• Customs Clearance Holds
  Shipments may be detained or denied clearance if IMS registration or authorisation is missing or incorrect.
• Import Restrictions or Rejection
  Goods imported without valid IMS approval may be treated as unauthorised and restricted.
• Financial Penalties
  Penalties may be imposed under the Foreign Trade Policy and allied laws, along with demurrage and detention charges.
• Confiscation or Re-export Orders
  In severe cases, authorities may order confiscation or require re-export of goods.
• Legal Action
  Action may be initiated under the Foreign Trade (Development & Regulation) Act and the Customs Act, 1962.
• Future Import Scrutiny
  Repeated non-compliance can lead to higher risk profiling and increased scrutiny of

  Conclusion

  The Import Management System has moved from being a policy experiment to a decisive compliance checkpoint. For businesses importing notified goods, IMS registration through the DGFT Portal is now central to supply-chain reliability.

  With evolving notifications, restricted IT hardware controls, and tighter customs integration, proactive compliance is no longer optional. Silvereye Certifications helps importers navigate IMS registration, authorisations, and renewals with clarity and confidence — ensuring imports move, not stall.